BASE SOURCING SOLUTIONS

 Sourcing Hotels and Meeting Venues Worldwide 

Meetings, Incentive Travel, Conferences, Exhibitions 

Base Sourcing was established to meet the growing need for worldwide hotel knowledge and expert negotiation skills for all business sectors. Whether you’re a Corporation, Association, Sports Team or a Group of Individuals needing 10 sleeping rooms or more, we can help. Our team has covered the globe and has shared knowledge and contacts to source appropriate venues in the most suitable locations in the most cost effective manner. Our expertise and collective buying power for corporate and association meetings, conferences, long-term accommodation and incentive travel results in added concessions and increased value for our clients. Our hallmark negotiation skills allow us to represent your needs and interests from a neutral standpoint. This allows you, the client, to make the final decisions without being bogged down in the detail.

Discuss and Determine
  • Desired destination
  • Number of attendees
  • Budget
  • Hotel/Venue standard
  • Hotel concessions
Research and Communicate
  • E-search program location and make recommendations
  • Distribute hotel Request for Proposal (RFP)
  • Analyze results, provide responses and make recommendations

 

Negotiate and Contract
  • Work on your behalf to negotiate the best contract terms and conditions
  • Get the best possible rate
  • Outline the contract so you understand what you are signing
  • Provide a list of savings
  • Send a timeline for deposits, rooming list and food and beverage
Importantly, in our supplier funded model, Base Sourcing is remunerated by the hotel/venue that is chosen for your program. There are no fees to our clients to have us work with you.
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